Reduce Coordinator Hours 70%, Zero Missed Deadlines
for Real Estate Brokerages
Did you know?
Transaction coordinators manually track 30+ tasks per deal across buyers, sellers, lenders, and inspectors
You're paying $8K/month for someone to send reminders and check if documents are signed—work that should be automated.
Aiden builds custom AI automation that eliminates this expense entirely. Save $6K/month and redeploy your team to work that actually drives revenue.
Free assessment completed within 24 hours • Typical payback: 2-4 months
2,000+ word industry report • 10 automatable workflows • Cost savings benchmarks • Implementation roadmap
What We Automate for Real Estate Brokerages
See exactly how automation transforms each workflow—from time-consuming manual tasks to instant, automated processes.
1Automated deadline tracking
| Before (Manual) | After (Automated) | Impact |
|---|---|---|
✗Transaction coordinators maintain complex spreadsheets of 30+ dates per deal | ✓All deadlines auto-tracked with countdown alerts to all parties | →Zero missed deadlines |
2Document status monitoring
| Before (Manual) | After (Automated) | Impact |
|---|---|---|
✗Coordinators manually check if documents are signed, often discovering issues at closing | ✓Real-time tracking of document status with automated alerts for missing signatures | →50% fewer last-minute delays |
3Party notifications
| Before (Manual) | After (Automated) | Impact |
|---|---|---|
✗Manual emails and calls to agents, buyers, sellers, lenders about upcoming deadlines | ✓Automated notifications to all parties based on contract milestones | →15+ hours saved per transaction |
4Milestone reminders
| Before (Manual) | After (Automated) | Impact |
|---|---|---|
✗Agents sometimes forget inspection, appraisal, or financing deadlines | ✓Automated milestone reminders ensure nothing falls through cracks | →Reduce transaction failures by 40% |
5Compliance checklists
| Before (Manual) | After (Automated) | Impact |
|---|---|---|
✗Manual tracking of disclosure requirements, MLS compliance, state-specific rules | ✓Smart checklists auto-populated based on transaction type and location | →Eliminate compliance errors |
6Commission calculation and disbursement tracking
| Before (Manual) | After (Automated) | Impact |
|---|---|---|
✗Manually calculate splits and track commission payments in spreadsheets | ✓Automated commission calculations with payment tracking and agent statements | →Eliminate calculation errors |
7Lead follow-up automation
| Before (Manual) | After (Automated) | Impact |
|---|---|---|
✗Agents manually follow up with leads, many fall through the cracks | ✓Automated lead nurture sequences with activity tracking and hot lead alerts | →40% increase in lead conversion |
8Transaction document assembly
| Before (Manual) | After (Automated) | Impact |
|---|---|---|
✗Agents manually complete contract forms and addenda for each transaction | ✓Automated document assembly with pre-filled data from MLS and CRM | →Save 2-3 hours per transaction |
9Closing gift and review request automation
| Before (Manual) | After (Automated) | Impact |
|---|---|---|
✗Agents manually send closing gifts and request reviews inconsistently | ✓Automated closing gift ordering and timed review requests | →5x more reviews + better client experience |
10MLS data entry and updates
| Before (Manual) | After (Automated) | Impact |
|---|---|---|
✗Agents manually enter listing data into MLS, risking errors and delays | ✓Automated MLS data entry from property sheets with error checking | →List properties 70% faster |
🤝 Here's How We'll Work Together
You work directly with the engineers who build your solution. No account managers, no lost context.
We take on a limited number of clients. You get our full attention, not a spot in a queue.
Assess & Plan
We analyze your operations and show you exactly where you're losing time and money. You get specific numbers—hours saved, costs reduced, and capacity you could reclaim. If the ROI doesn't make sense, we'll be honest and tell you upfront.
Build & Integrate
No off-the-shelf software that requires you to change how you work. We build custom automation that plugs into your existing systems. Your team keeps using the tools they know.
Deploy & Train
We train your people in plain language. They'll see immediately how this makes their lives easier. The solution becomes yours—you're not dependent on us to operate it.
Maintain & Upgrade
Your automation runs independently. If you want ongoing support or new capabilities as your business evolves, we're available on flexible monthly terms. No long-term commitment.
Why Work With Us?
Fast ROI, Not Endless Projects
Projects range from $20K-$50K and typically pay for themselves in 2-4 months. Small pilots start at $5K.
Engineers, Not Consultants
You work directly with the engineers building your solution. No telephone game.
You Own Everything
No lock-in, no dependency. You own the code. Automation runs independently.
Seamless Integration
We build custom solutions that integrate with your existing systems.
100% Money-Back Guarantee
If you don't see positive ROI in 3 months, we refund your entire investment. Zero risk.
đź’µ Investment & Return (The Numbers You Actually Care About)
Typical implementation: $20K-$80K. Typical payback period: 2-4 months. After that, it's pure margin improvement and reclaimed capacity.
Prefer to Test First?
Start with a small pilot for $5K. See the ROI. Then decide if you want to expand. You're buying proof, not promises.
100% Money-Back Guarantee
If you don't see a positive ROI in 3 months, we'll refund your entire investment. No questions asked.
We're confident in the results we deliver. This is a zero-risk investment.
Your exact investment depends on scope and complexity. We'll give you precise numbers after our free assessment—no guessing, no surprises.
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